The Anti-Doping Agency of Kenya (ADAK) is inviting sealed tenders from eligible candidates for the Provision of General Insurance Services for Motor Vehicles and Assets for an initial period of one year, renewable annually up to a maximum of three years subject to the Satisfactory Performance and at the discretion of the ADAK. 

This tender is open to all interested and qualified Tenderers and will be conducted under an open competitive tendering method via a standardised tender document.  

Eligible Tenderers for the procurement of insurance services 

Firms that are registered as private entities and site-owned enterprises/institutions are eligible for this tender. Combinations of such entities in the form of joint ventures will also be considered, provided that they are under an existing agree mentor with the intent to enter into such an agreement supported by a letter of intent.  

To note that, only Insurance service providers registered by the Insurance Regulatory Authority are eligible to tender and sign contracts. 

Joint Ventures

All members of joint ventures must be jointly and independently liable for the execution of the entire Contract in accordance with the Contract terms.  

The joint venture must nominate an official Representative who will have the authority to conduct all business on behalf of and for any and all members of the joint venture during the tender process for the procurement of insurance services and also in the eventuality that the joint venture is awarded the Contract.  

Members of the joint venture are not eligible to submit individual tender, be a subcontractor in a separate tender or be part of another joint venture for this same tender. 

Public Officers

Public officers working for the Procuring Entity, their spouse, child, parent, sister, brother, child, parents or sister of a spouse, their business associates or agents and organisations/firms in which they have a substantial or controlling interest shall not be eligible to tender or be awarded a contract. 

Conflict of Interest

A Tenderer falling under one or several of the categories listed below shall be considered to have a conflict of interest: 

1. Be in direct or indirect control with or under direct or indirect control with another Tenderer for the procurement of insurance services, 
2. Has received or is still receiving direct or indirect subsidy from another Tenderer, 
3. Has the same legal representative as another Tenderer, 
4. Has a relationship with another Tenderer, directly or through common third parties, that puts him in a position to influence the Tender of another Tenderer, or influence the decisions of the Procuring Entity for this Tendering process, 
5. Has any affiliates who participated as a consultant in the preparation of the Procuring Entity’s Requirements (including but not limited to Schedules of requirements, Performance, Specifications, etc.) for this tendering process. 
6. Has any affiliates who have been hired, or is about to be hired by the Procuring Entity for the Contract implementation, 
7. Would be providing goods, works, or services resulting from or directly related to the insurance services specified in the TDS ITT 1.1 that it provided or were provided by any affiliate that directly or indirectly controls, is controlled by, or is under common control with that firm, 
8. Has a close business or family relationship with a professional staff of the Procuring Entity who: (i) are directly or indirectly involved in the preparation of the tendering document or specifications of the contract, and/or the Tender evaluation process of such contract; or (ii) would be involved in the implementation or supervision of such contract unless the conflict stemming from such relationship has been resolved in a manner acceptable to the Procuring Entity throughout the procurement process and execution of the Contract. 

A firm can only submit one (1) tender for the procurement of insurance services, apart from the officially allowed alternative Tenders as described in the Tender document. In the event that an entity sends more than one Tender, all the Tenders will be disqualified. 

A Tenderer can have the nationality of any country as highlighted in section 4.9 of the Invitation to Tender document. The Tenderer will be deemed to have the nationality of a country if the Tenderer is constituted, incorporated or registered in and operates in conformity with the provisions of the laws of that country, as evidenced by its articles of incorporation and its registration documents. You can find the full document here.  

Ineligible Tenderers for the Procurement of Insurance Services 

Tendered that have been debarred from participating in public procurement will be ineligible to tender or to be awarded the contract. The complete list of debarred firms and individuals is available here. 

State-owned institutions and enterprises in Kenya will be eligible only if they can establish that they are registered as insurance businesses. 

Tenderers under suspension from applying for a tender as a result of a Tender-Securing Declaration or Proposal-Securing Declaration will not be eligible for this tender. 

Firms and individuals may be ineligible if (a) as a matter of law or official regulations, Kenya prohibits commercial relations with that country, or (b) by an act of compliance with a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations, Kenya prohibits any import of goods or contracting of works or services from that country, or any payments to any country, person, or entity in that country. 

The Insurance Act of Kenya (Revised 2017) requires that insurance companies that wish to offer insurance services in Kenya should be registered with the Insurance Regulatory Authority (IRA) of Kenya to allow them to undertake insurance business in Kenya. 

A Kenyan tenderer shall provide evidence of having fulfilled his/her tax obligations by producing a current tax compliance certificate or tax exemption certificate issued by the Kenya Revenue Authority. 

Get more information about this tender for the procurement of insurance services for Motor Vehicles and Assets for the Anti-Doping Agency of Kenya here. 

How Valsen Can Help with this tender for the procurement of insurance services 

The experienced staff of Valsen Fiduciaries Group our global network allow us to provide high-quality services in several jurisdictions. We are at your disposal to help you understand and to apply for this tender in conformity with the rules and regulations so that you have the best choice of being awarded the Contract. Please contact us through info@valsenfiduciaries.com or +248 2 525 217.